Signing In: Notary Differences

Traditional Notarization, IPEN and Remote Online Notarization: How They Work

Traditional NotaryIPENRemote Notarization
Requires a physical paper docu- ment with an original written signature.The document must be in an electronic format such as a PDF or Word file. A paper document would need to be converted
to a suitable electronic format prior to the notarization. The document is presented on a computer, laptop or mobile device.
The document usually must be in an electronic format as with IPEN, although some states allow paper documents to be signed and notarized using RON.
Traditional NotaryIPENRemote Notarization
The signer and Notary meet face-to-face in person.The signer and Notary meet face-to-face in person.The signer and Notary “meet” online and communicate using audiovisual technology such as a webcam.
Traditional NotaryIPENRemote Notarization
The signer must personally know or present satisfactory proof of identity to the Notary, typically an identification document such as a driver’s license or one or more credible witnesses who know the signer personally and can vouch for the signer’s identity.The same identification meth- ods as a traditional notarizationSigners generally are identified through a combination of two or all of the following: knowledge- based authentication (KBA); credential analysis; remote presentation.
Traditional NotaryIPENRemote Notarization
The signer signs the paper document in pen and ink. The Notary completes the notarial certificate wording, signs the certificate with pen and ink and affixes an image of their physi- cal official seal.The customer signs the elec- tronic document with an elec- tronic signature — such as a mouse click or written signature on a signature pad or another electronic process. The Notary signs the notarial certificate with an electronic signature and affixes their electronic seal.In most cases, the customer signs the electronic document with an electronic signature. The Notary signs the notarial certificate with an electronic signature and affixes their ele
Traditional NotaryIPENRemote Notarization
The Notary writes a record of the notarization in a bound, paper journal or in some states, an electronic journal.The Notary records informa- tion about the notarization in a bound, paper journal or, if permitted by state law, in an electronic journal stored on a computer or other device.The RON platform creates
an electronic journal entry for the notarization. The nota- rization is recorded using audiovisual technology. The Notary must securely store the recording, along with
any other journal information required by state law.

THE NATIONAL NOTARY, NOVEMBER 2019

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